Capability Specification
Every Module. Live Today. On Your Own Hardware.
Everything below is production-ready code inside AES-LedgerPro today. No vaporware, no roadmap promises — a complete single-tenant business operating system.
Double-Entry Engine
PILLAR 01
Core Accounting & General Ledger
- Full double-entry chart of accounts, extensible for any business hierarchy
- Manual journals for adjustments, accruals, prepayments, and asset depreciation
- Trial Balance, Balance Sheet, P&L (standard, comparative, multi-workspace consolidated)
- Cash Flow Statement and live Financial Ratio analysis computed directly from ledger debits/credits
- Period lock dates and strict year-end fiscal closes
- Cryptographically verified, tamper-evident SHA-256 audit hash chain
Single-Tenant VaultReady to Run
NZ · AU · US · UK
PILLAR 02
Basilica Multi-Region Payroll & HR
- New Zealand: IRD-aligned PAYE, KiwiSaver employer/employee, Student Loan, parental leave
- Exclusive NZ WINZ Entitlement & Abatement Planner to forecast wage benefit thresholds
- Australia: ATO-aligned PAYG withholding, Superannuation Guarantee, BAS reporting, FBT
- United States: Federal, State & Local withholding, FUTA/SUTA, and 1099-NEC contractor reports
- United Kingdom: HMRC-aligned PAYE, National Insurance categories, auto-enrolment pensions, CIS, VAT
- Automated payslip PDF generation (Headless Chromium) and bulk email dispatch
- Employee Self-Service portal: leave requests, payslip access, expense reimbursements, rosters
Single-Tenant VaultReady to Run
FIFO & Bill of Materials
PILLAR 03
Inventory & Multi-Warehouse Operations
- Average-cost and First-In-First-Out (FIFO) costing, selectable per inventory item
- Manufacturing builds / Recipes / Bills of Materials that consume raw items into finished stock
- Barcode scanning and custom label thermal printing
- Unlimited named warehouses, each maintaining live real-time stock balances
- In-transit warehouse transfers with automated cancellation rollbacks
- Dedicated warehouse-level Profit & Loss reports generated straight from ledger journals
- Hard software guardrails preventing the sale or allocation of out-of-stock items
Single-Tenant VaultReady to Run
Retail Till & Table Service
PILLAR 04
Point of Sale & Hospitality Floors
- Rapid counter / quick-sale till with tap-to-add product grid and camera barcode scanning
- Quick-cash buttons with live change calculation and receipt drawer triggers
- Interactive table-service floor plans with split bill and pay-at-table workflows
- Direct gift card redemption tracked properly as balance sheet liabilities until redeemed
- Native Bluetooth and serial thermal receipt printer pipeline (ESC/POS compatible)
- Live location-specific stock depletion as items are rung up
Single-Tenant VaultReady to Run
Trades & Field Services
PILLAR 05
Job Costing & Worksite Mapping
- Create and track jobs and worksites pinned on an interactive OpenStreetMap view (Leaflet)
- Quoted-vs-actual job costing pulling real material costs and timesheet hours from the ledger
- One-click conversion pipeline: Quote → Active Job → Final Tax Invoice with zero retyping
- Staff scheduling and direct employee assignment to worksites with geo-pinning
Single-Tenant VaultReady to Run
Unified AR / AP Cycle
PILLAR 06
Sales Invoicing & Document Pipeline
- Invoices, quotes, purchase orders, bills, and credit notes with consistent auto-numbering
- Headless Chromium PDF rendering producing publication-grade branded documents
- Recurring invoices for retainer and ongoing service contracts
- Aged receivables and aged payables schedules with custom credit limits
- Direct email document delivery with optional custom Google Apps Script email relay
Single-Tenant VaultReady to Run
100% On-Premise OCR
PILLAR 07
Receipts & Smart OCR Capture
- Capture expense receipts by smartphone camera or PDF upload
- Automated extraction of vendor name, date, line totals, and sales tax
- Runs completely locally on your hardware — no third-party cloud vision APIs
- Post directly to ledger journals, reconcile to bank lines, or create employee expense claims
Single-Tenant VaultReady to Run
Reconciliation & Rules
PILLAR 08
Banking & Akahu Open Bank Feeds
- Direct Akahu Open Banking integration for New Zealand bank accounts
- Universal CSV bank statement importer with automated duplicate transaction protection
- Smart bank rules that auto-match recurring lines to chart of accounts and contacts
- Formal month-end reconciliation workflow with sign-off certificates
Single-Tenant VaultReady to Run
Encrypted Attachments
PILLAR 09
Citadel Document Vault
- Dedicated encrypted file store for job photos, signed employee contracts, and receipt images
- Encrypted using AES-256-GCM under the exact same master key that protects the general ledger
- Zero unencrypted temporary staging on disk — direct stream encryption
Single-Tenant VaultReady to Run
Bring Your Own Key
PILLAR 10
Citadel Zero-Trust Remote Relay
- Zero open inbound firewall ports required on your local network router
- Customer-owned private Firestore relay coordination ('Bring Your Own Key')
- Every remote device must be pre-authorized in Ledger_Device_Manager.exe
- Cryptographically signed Ed25519 session validation
Single-Tenant VaultReady to Run
No Stored Credit Cards
PILLAR 11
Direct Bank Billing & Sovereignty
- Full 7-day trial with every single feature unlocked from day one
- Billing conducted via direct bank transfer — no payment processor transaction skimming
- One flat business license covers the entire company — no per-seat or per-employee fees
- Multi-region organizations can establish separate regional billing entities
Single-Tenant VaultReady to Run
Standalone Windows Deployment Binaries
Three Executables. One Click Each.
AES-LedgerPro requires three separate Windows executables to function. Download each directly — no request step, no waiting period.
Device Manager
Ledger_Device_Manager.exe
Hardware pairing console & local node management interface.
Remote Access
Ledger_Remote_Service.exe
Encrypted local client connection gateway for off-site nodes.
Ledger Server
Ledger_Server.exe
Main core application, double-entry accounting database & POS engine.